Privacy Policy

 Date: November 13, 2011

The Couchiching Institute on Public Affairs (CIPA) respects your privacy and takes steps to protect your personal information as you use its services through this web site. This privacy policy describes the practices of CIPA in collecting, using, disclosing and storing your personal information.

CIPA may change these practices from time to time, within the limits of the law, but will give 30 days' notice of any changes on this site before doing so.

How we collect personal information

We collect personal information on this site both directly from you and from what our computer reads from yours.

We collect personal information directly:

  • from people applying to be Members of CIPA
  • from people signing up for the annual Conference or other CIPA events
  • from people joining our mailing list
  • from people registering to post questions or comments on our interactive services like blogs or bulletin boards
  • from people sending us questions through the site (or otherwise by any medium)


We collect personal information by interaction of our computers:

  • By 'cookies': monitors traffic on the Site using “cookies.” “Cookies” are small information packets that a website creates which are stored on the hard drive of your computer by your browser. The Couchiching Institute on Public Affairs uses cookies to track and collect information relating to your use of the Site, including, without limitation, the pages that you visit, any special information that you request and any other of your preferences. They also help facilitate repeated interactions with the Site, since the Site may recognize preferences from previous visits. If you do not want the Couchiching Institute to collect such information, you may reset your browser so that it does not accept cookies. Disabling cookies may limit your ability to access some of the information or services available on the Site.
  • By browsing information: When you visit, our systems collect basic information about your computer, including: IP (Internet Protocol) address (your computer’s unique signature), operating system (e.g. Windows 7), browser software (e.g. Internet Explorer, Firefox, Chrome, Safari), and Internet Service Provider (e.g. Sympatico). We also collect information about what you view on the site. 


How we use personal information

CIPA's main use of your personal information is to communicate with you about our activities, usually notices of events sponsored in whole or in part by CIPA and the confirmation of proposed attendance at these events. Communications to Members may also include matters relevant to them, such as notices of meetings, renewal reminders and information about tax credits.

We may use personal information of people posting or commenting on our interactive services to moderate those communications and to manage our responsibilities for operating the services. The information collected for this purpose will not be used to send you announcements about our activities, unless you indicate that you wish to receive those announcements as well.

CIPA uses personal information, however collected, only for the purposes of CIPA. It does not rent or sell this information to anyone else, and it does not share the information with anyone outside CIPA. Anybody who needs to use the information for CIPA's purposes will be bound by the same obligation not to use or transfer the information for any other purpose. Any personal financial information will be seen only by those within CIPA who need to use it to deal with the transaction for which it is submitted.

The Couchiching Institute on Public Affairs from time to time may offer a service which allows you to inform other people about an article they might be interested in reading. In order for this feature to function, we collect e-mail addresses from the sender and for the recipient. We do not store these addresses and do not use them for any other purpose. You will not receive any communication from the Couchiching Institute on Public Affairs as a result of using this service.

The Couchiching Institute on Public Affairs uses your browsing information in order to learn which areas of the Site are most popular, so that it can improve and update the Site and the information available it. The Couchiching Institute on Public Affairs may also use your information to customize the delivery of information, services and its own advertisements to best meet your preferences.

The information is not used to identify any individual's or group's browsing habits beyond these purposes. We also do not use your browsing information to target you for advertisements from outside (non-CIPA) advertisers.

Caution about posting personal information to public discussions

Please note that if you post personal information to a publicly accessible forum or blog maintained by CIPA, this information becomes publicly available. While CIPA will treat the information consistently with our general policy expressed here, we are not responsible for its use by others.

When we disclose personal information

CIPA does not disclose your personal information for any purpose other than the conduct or promotion of CIPA's own activities, except as set out here.

CIPA will disclose personal information if it is compelled by law, court order, regulation, subpoena or other legal compulsion to do so to a third party or government authority.

In addition, the Couchiching Institute on Public Affairs may disclose personal information if, in the good faith opinion of the Couchiching Institute on Public Affairs, disclosure is necessary or appropriate to: (a) conform to or comply with any law, regulation or court order; (b) protect and defend the rights or property of the Couchiching Institute on Public Affairs or any of its suppliers, whether or not required to do so by law; or (c) protect the personal safety of Members, participants in CIPA events or the public.

Couchiching Institute on Public Affairs may also disclose Personal Information to appropriate authorities at its discretion when it appears helpful to prevent or remedy illegal activities.

How we store personal information

Couchiching Institute on Public Affairs employs reasonable security safeguards in order to protect against the loss, misuse or interception by third parties of information under the control of  the Couchiching Institute on Public Affairs. However, complete confidentiality and security is not possible over the Internet. The Couchiching Institute on Public Affairs assumes no liability for any damages that you may suffer as a result of interception, alteration or misuse of information (including personal information) transmitted to it or by it over the Internet.

How to stop our use of personal information

If you do not wish to continue to receive communications from us, you may request that we stop sending them to you. We will comply with your request as soon as reasonably possible. We will remove your information from our database at that time, unless we need to keep a record for legal reasons.

Your request may be sent by email to:

Contacting the Couchiching Institute on Public Affairs

Any questions with respect to this privacy policy, or ay request to access or change personal information, should be directed to

Governing law

CIPA is governed by the laws of the province of Ontario and the laws of Canada applicable in Ontario.


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